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Executive Assistant - Part Time

Tony Andony Australia - Perth, WA

Source: uWorkin


Join an established Boutique Chain of Optometrists and luxury brand eyewear, Support the MD in driving growth of business in WA and Nationally, Deal with Store Managers, Franchisees, suppliers, and contractors.


Coordination of new projects and supporting operations of Franchise Stores

  • Outstanding opportunity for a well-presented person who is versatile, articulate, and highly organised.
  • New, ?hands on? role supporting the Managing Director with established Corporate and Franchise Stores and with the development process and launch of new Stores.
  • Strong focus on dealing with Corporate Store Managers, Franchisees, suppliers, and contractors.
  • Join a group who are a highly regarded boutique chain of Optometrists and luxury brand eyewear.
  • Assist in driving the growth and support of the Group?s business in WA and their planned expansion into the Eastern States.
  • Dynamic part time role with flexible hours and based in their office located in North Perth.
The Company ? Options Optometrists

This is a rare opportunity to work for a Company that has established a highly successful chain of Optometrist stores and more are planned for development in Western Australia. They are also in the final stages of planning their expansion into the Eastern States and their projected growth for the next 5 years is significant.

The Managing Director (MD) leads all negotiations with new Franchisees. The Executive Assistant (EA) will, on behalf of the MD, coordinate and monitor the entire development process of new stores and their launch.

Offices are based in North Perth alongside a vibrant caf? strip. The office environment and culture is relaxed in its style but also upbeat and dynamic too. Their mission is to deliver high quality stores and services to Franchisees and do so with an emotive and professional manner.

The Position

The person will have a close working relationship with the MD who will map out all the functional requirements and outcomes expected. Whilst the MD will direct the person day to day, they will be required to work autonomously and with little supervision. The MD?s nature is to allow the person to use their own initiative to handle matters and issues with little interaction. That is, they will not be micromanaged.

The Role Is Varied And The Main Focus Is

Contract documentation, contractors? store fit out and Franchisees
  • Coordinate and monitor the timely signing of contracts.
  • Liaise with contractors to ensure the fit out of stores is according to schedule.
  • Communicate progress of works to Franchisees.
  • Report contractual issues to the MD.
Launch of new stores
  • Produce an operational readiness plan for each store.
  • Ensure the store is stocked and functional.
  • Coordinate the recruitment and training of staff.
  • Work closely with the new Franchisee during the opening weeks.
Operational support
  • Provide ongoing support to Franchisees according to the franchise agreement.
  • Learn and develop a working knowledge of store operations.
  • Assist with developing store policies and procedures.
  • Coordinate the timely scheduling of Locum Optometrists and Staff for Corporate Stores.
Marketing and strategic projects
  • Assist with the development of marketing materials.
  • Respond to queries from potential Franchisees on behalf of the MD.
  • Ensure the company?s brand is enhanced and not compromised.
  • Be a key driver of the MD?s strategies and projects by providing executive support.
The Person

To be successful in this role, it is expected that you are a well-rounded EA who has extensive relevant experience and have worked in a multifaceted role that has challenging priorities with competing timelines.

It is expected that you have a certain style and presence compatible for such a role and your written and verbal communication skills are of a high level.

The successful candidate will be self-motivated, super-organised and have an eye for quality and innovation. Running the business with the MD as if it is your own will appeal to those who have the dynamics and motivation to succeed in such a role.

Key Responsibilities And Requirements Of The Role Will Include
  • High level capability in planning, organising and coordinating projects.
  • Able to multi-task and have a flexible working style.
  • Strong attention to detail.
  • Proactive in knowledge sharing and documentation.
  • Ability to work independently (considerable self-management).
  • Confidence to take charge and work with little supervision.
  • Have a significant level of MS Office skills.

The Opportunity And Benefits For You

This is an opportunity to be part of a small, passionate team and to work with a respected brand. You will have ?ownership? of segments of the business and work with an MD who is ?hands off?. This will enable you to embrace the job fully, autonomously and with very little intervention.

A competitive salary with benefits is on offer. This is a part time role with considerable flexibility. Some travel for short periods of time to eastern states capital cities may be required.

If you want a role that combines EA functions with operations and new developments then we want to hear from you.

Note for Applicants

Applicants must be Australian Residents and reside in Perth.

Only applicants who apply through this advertised process will be considered. We will only contact applicants who are shortlisted for the role.

tony andony australia recruitment and search

23 Altona Street West Perth, Western Australia 6005

Email: click apply